Audio-Only Meeting Preparation Card
Your complete pre-call checklist for professional conference call success
🎯 Conference Call Prep Checklist
Complete this checklist 5-10 minutes before your audio-only meeting
Technical Setup
- Test your audio device (headset, speakerphone, or computer mic)
- Locate and test your mute/unmute controls
- Check internet connection stability
- Close unnecessary applications to reduce background noise
- Ensure your device is fully charged or plugged in
Environment Setup
- Find a quiet location with minimal background noise
- Close doors and windows to reduce external sounds
- Inform household members/colleagues about your call
- Position yourself away from air vents or fans
- Have water nearby (muted sips only!)
Content Preparation
- Review meeting agenda and your planned contributions
- Prepare key talking points and questions
- Have relevant documents open and easily accessible
- Practice pronouncing any difficult names or technical terms
- Prepare your introduction if it’s a new group
Call Access
- Confirm dial-in number and access codes
- Test the conference line 5 minutes before (if possible)
- Have meeting organizer’s contact info ready
- Set up calendar reminder for 5 minutes before start time
- Know your company’s conference call entry protocols
🚨 Emergency Backup Information
Complete this section and keep it handy during your call. You can copy this information to save in your notes or share with colleagues.
Backup Dial-in Number
Meeting Organizer Phone
Alternative Device
IT Support Contact
✅ Final 30-Second Check
Mute button location confirmed
Quiet environment secured
Introduction ready if needed
Key documents accessible
