March 2025 Financial Highlights
$284,650
Total Revenue
↑ $32,150 over budget
$267,890
Total Expenses
↑ $21,390 over budget
$16,760
Net Surplus
↑ $10,760 over budget
$458,230
Cash Balance
Above minimum target
Overall Assessment: March performance exceeded budget expectations with strong fundraising results offsetting higher-than-planned program expenses. Cash position remains healthy and operational targets are being met.
Revenue Performance
| Revenue Source | March Budget | March Actual | Variance | YTD Budget | YTD Actual | YTD Variance |
|---|---|---|---|---|---|---|
| Individual Donations | $125,000 | $148,200 | $23,200 | $412,500 | $430,300 | $17,800 |
| Foundation Grants | $66,667 | $75,000 | $8,333 | $200,000 | $225,000 | $25,000 |
| Corporate Sponsorships | $16,667 | $18,500 | $1,833 | $50,000 | $43,500 | ($6,500) |
| Government Grants | $12,500 | $37,500 | $25,000 | $37,500 | $37,500 | $0 |
| Program Service Revenue | $10,417 | $12,800 | $2,383 | $31,250 | $30,500 | ($750) |
| Investment Income | $7,083 | $7,000 | ($83) | $21,250 | $21,000 | ($250) |
| Special Events (Net) | $1,667 | $0 | ($1,667) | $5,000 | $0 | ($5,000) |
| TOTAL REVENUE | $252,500 | $284,650 | $32,150 | $757,500 | $787,800 | $30,300 |
🎯 Revenue Variance Explanations:
- Individual Donations (+$23,200): Spring appeal campaign exceeded expectations with 18% higher response rate
- Foundation Grants (+$8,333): Received accelerated payment from Community Foundation
- Government Grants (+$25,000): Quarterly state grant payment received earlier than budgeted
- Special Events ($0): Spring gala scheduled for April, not March as originally budgeted
Expense Performance
| Expense Category | March Budget | March Actual | Variance | YTD Budget | YTD Actual | YTD Variance |
|---|---|---|---|---|---|---|
| PROGRAM EXPENSES | ||||||
| Community Outreach Programs | $112,500 | $125,400 | ($12,900) | $337,500 | $351,200 | ($13,700) |
| Education & Training | $51,667 | $56,800 | ($5,133) | $155,000 | $162,400 | ($7,400) |
| Emergency Assistance | $31,667 | $35,200 | ($3,533) | $95,000 | $98,600 | ($3,600) |
| Total Program Expenses | $195,834 | $217,400 | ($21,566) | $587,500 | $612,200 | ($24,700) |
| SUPPORTING SERVICES | ||||||
| Management & General | $30,417 | $32,100 | ($1,683) | $91,250 | $93,800 | ($2,550) |
| Fundraising | $20,417 | $18,390 | $2,027 | $61,250 | $58,900 | $2,350 |
| Total Supporting Services | $50,834 | $50,490 | $344 | $152,500 | $152,700 | ($200) |
| TOTAL EXPENSES | $246,500 | $267,890 | ($21,390) | $740,000 | $764,900 | ($24,900) |
⚠️ Expense Variance Explanations:
- Community Outreach (+$12,900): Higher than expected client demand requiring additional supplies and overtime
- Education & Training (+$5,133): Emergency equipment repairs and guest speaker fees
- Emergency Assistance (+$3,533): Increased emergency cases due to winter weather conditions
- Fundraising (-$2,027): Delayed printing costs for spring campaign materials
🚨 Action Required:
Program expenses are running 4.2% over budget YTD. Management should review program capacity and consider budget adjustments or additional funding sources for Q2.
Cash Flow Summary
$458,230
Ending Cash Balance
$101,950
Net Cash Flow
2.05
Months of Reserves
$300,000
Minimum Target Balance
| Cash Flow Category | March Budget | March Actual | Variance |
|---|---|---|---|
| Beginning Cash Balance | $356,280 | $356,280 | $0 |
| CASH RECEIPTS | |||
| Operating Receipts | $252,500 | $284,650 | $32,150 |
| CASH DISBURSEMENTS | |||
| Operating Expenses | $246,500 | $267,890 | ($21,390) |
| Capital Purchases | $0 | $0 | $0 |
| Debt Service | $1,850 | $1,850 | $0 |
| Net Cash Flow | $4,150 | $14,910 | $10,760 |
| Ending Cash Balance | $360,430 | $458,230 | $97,800 |
Key Performance Indicators
| Metric | March Target | March Actual | YTD Target | YTD Actual | Status |
|---|---|---|---|---|---|
| Program Expense Ratio | 79.4% | 81.2% | 79.4% | 80.0% | On Target |
| Fundraising Efficiency | 8.1% | 6.9% | 8.1% | 7.5% | Excellent |
| Revenue Growth (vs. Prior Year) | 6.4% | 12.8% | 6.4% | 8.2% | Exceeding |
| Cash Reserve (Months) | 1.5 | 2.1 | 1.5 | 2.1 | Strong |
| Clients Served (March) | 425 | 456 | 1,275 | 1,368 | Exceeding |
Management Commentary & Action Items
📈 Positive Developments:
- Revenue performance continues to exceed expectations, particularly individual giving
- Client service levels are 7% above target, demonstrating strong community impact
- Cash position is healthy with reserves above minimum requirements
- Fundraising efficiency remains excellent at 6.9% of total expenses
🔍 Areas Requiring Attention:
Action Items for April: (1) Review Community Outreach program capacity and staffing needs, (2) Analyze increased Emergency Assistance demand trends, (3) Develop contingency plan if expense growth continues, (4) Prepare spring gala final budget and logistics.
